Thank you for your interest in helping the Oromocto & Area SPCA. We are thrilled that you have chosen to help raise funds for the Oromocto & Area SPCA that will benefit the hundreds of homeless animals that we care for throughout the year. Annually, the Oromocto & Area SPCA holds a Fundraising Meeting to determine dates specifically for our already established annual fundraisers. Other fundraisers that are not already included in our established events must be Third Party Events. No matter how large or small, your contribution will make a big difference in the lives of our animals.
All event applications must be approved prior to promoting or executing any third party event by our Board of Directors. Please complete and submit your Event Proposal Form at least one month before the event date.
A Third Party Even means that the entire planning committee for the event must not involve staff/board members and that the event itself is entirely volunteer-driven.
The Oromocto & Area SPCA may provide:
The Oromocto & Area SPCA cannot provide the following:
The Event Proposal Form must be submitted to the Oromocto & Area SPCA one month prior to publicizing or holding the event.
The Oromocto & Area SPCA reserves the right to withdraw the use of its name at any time, and will not assume any costs that may be involved in doing so.
The event organizer will provide staffing and volunteers for the special event.
As your Charity of Choice, the Oromocto & Area SPCA will be the beneficiary of proceeds from the third party event and will not assume any legal or financial responsibility for the event or persons associated with the event.
If the event is cancelled, the event organizer agrees to contact the Oromocto & Area SPCA at least 48 hours prior to the event.
The Oromocto & Area SPCA is not responsible for any damage or accidents to persons or property.
The Oromocto & Area SPCA does NOT approve the following type of third party event:
The Oromocto & Area SPCA has a legal obligation to conform to Canada Revenue Agency (CRA) guidelines for charitable organizations. To ensure there is a distinction between the Oromocto & Area SPCA and all third party events, the organizer must handle all monies until the official donation is submitted to the Oromocto & Area SPCA
All security deposits are to be paid directly by the event organizer (i.e.: conference rooms, table rentals, etc.)
Monies raised must be received within 30 days of the event. In order to keep administrative costs down, we ask that you make every effort to submit one cheque (made payable to the Oromocto & Area SPCA) and include a letter outlining the event name, date of event and any other pertinent information.
If there are pledge forms to submit for your event, please attach one cheque for the overall balance with the pledge form.
In the event that you cannot meet the 30-day deadline, please contact the Oromocto & Area SPCA with an explanation.
A financial accounting of the event income and expenses may be requested by the Oromocto & Area SPCA upon completion of the event.
The Oromocto & Area SPCA is a registered charity and will be pleased to issue charitable tax receipts upon request if the following Canada Revenue Agency conditions apply:
If the Oromocto & Area SPCA logo or name is to be used in any promotional material, it must be approved by the Board of Directors.
The event organizer assumes complete responsibility for making media contacts and it must be made clear that the Oromocto & Area SPCA is NOT the organization requesting the participation of the media.
Existing Oromocto & Area SPCA advertising must not be used to benefit the event unless at the discretion of the OSPCA.
All information (ads, flyers, etc.) must be submitted and reviewed by the Board of Directors of the OSPCA prior to promotion for the event.